Assess and Report on Progress

Whether funding is granted for an individual event or long-term projects lasting up to two years, the following reporting deadlines apply.


Reporting Deadlines

  • Written reports are due within 30 days of your final grant-sponsored event or by September 30 of the year following your award, whichever comes first

  • Grant authors who plan to seek renewed funding must submit a report prior to submitting a renewal proposal


Write your Report

Use the Grant Report Form to submit your progress report. Be prepared to upload a Word document or PDF of your detailed expenditure report.


Include a Record of your Expenses

  • See sample expenditure report. Be prepared to upload your expenditure record as a Word document or PDF through the Grant Report Form.

  • List the amount of funding received from all sources and your individual expenses. Was this budget adequate? If not, why not? Do you have any funds remaining?

  • If your work is still in progress or you would like to repeat your project, you may apply for additional funds through a renewal request with an updated budget, which will accompany the record of your expenses to date. Please consult grants staff prior to submission.


Submit your Report

Send your progress report and record of expenditures through the form on this website. After you submit this form, email all supplemental material to with the subject line "last name_Grad Life Grant Report Supplemental Materials." You should submit four to five photographs from your event(s), along with any other supplemental material that you may wish to include in your report (e.g, posters, flyers, survey forms, receipts, etc.). 


Consider Long-Term Funding

Some grant authors wish to run their projects indefinitely, beyond the two-year (maximum) period for which grants are allotted. If you wish to be considered for long-term funding, please contact Mimi Beck about your plans at Submit your final report using the checklist above.


Projects approved for long term funding must:

  1. Clearly demonstrate their impact
  2. Include a plan for stability of leadership

  3. Define future budget requirements

  4. Identify funding partners who might share the future expenses of this project, or explain why the grants are the only viable funding source

  5. Make a convincing case for the program’s permanent status