Event Marketing

Market your Event 

Marketing your events is an important way to let other graduate students and graduate student groups know about your project. Marketing is required for all grants, as is the use of the Graduate Student Life logo. (If your publicity is in the form of a text-only e-mail, include the phrase “Sponsored by the Grad Life Grant Program.”)


We Want your Photos and Videos

There is an easy-to-use flip camcorder/camera available to borrow for Grad Life sponsored events. We encourage you to document your event and share with us. Please contact Mimi Beck for more information. (Note that any photographs and videos submitted to The Graduate School may be used by The Graduate School without restriction.)


Graduate Student Life Logo

Whether designing a poster or web site, writing an article for the newspaper, or sending out invitations, use the Graduate Student Life logo in your materials. All publicity materials must include this reference. (Download the Graduate Student Life Logo (400×285).

Event Calendars

Calendars are maintained by multiple groups on campus including SAO, ISSA, FOG, GSU, The Graduate School, Graduate Student Life, and The Week.  Submit to the respective managers as appropriate for the audience you hope to reach.


The Stream

It is your responsibility to submit any events for your project to the “The Stream” events calendar. The weekly email is sent out Monday at noon, so all information for the week must be submitted by 3 p.m. the previous Friday.



Please use the Graduate Student Life website to promote your event! Some grant authors have also found it useful to create their own websites, especially for those projects with a longer time horizon.


Email Lists

Take some time to identify all the email lists that might want to hear about your event.  (FOG, GSU, ISSA, University Village, academic departments, etc.)



If you create posters to announce an upcoming event, consider posting along the route used by other student groups. Check http://sao.nd.edu/thesource/eventpublicity.html for rules and recommendations on postings.


Keep it Going!

Contact Mimi Beck for additional suggestions about appropriate publicity at gradlife@nd.edu. Another good source for suggestions is the Graduate Student Union.


Stay in Touch

After your grant proposal has been accepted and funded, your chief point of contact is Mimi Beck. Mimi is a valuable resource who may provide advice and support in the following ways:

  • Publish information about your project on Notre Dame’s events calendar

  • Introduce authors who manage projects with overlapping goals

  • Answer questions and offer updates about the grant process

  • Assist with ideas for marketing and publicity for your project

  • Address problems as they arise

  • Follow up on deadlines for report submission